Executive Assistant

About the role

Oliver Wyman, a business of Marsh, is hiring an Executive Assistant based in its Kuala Lumpur office. The role provides comprehensive support to three Partners, covering calendar management, travel coordination and a range of administrative tasks, including assistance with RFP-related administration.

Key responsibilities

• Maintain Partners' diaries, schedule internal and external meetings and interviews, and coordinate complex travel and accommodation
• Support business development: review portals for opportunities, liaise with procurement teams, support the MOF certification process, attend tender briefings and prepare letters and proposals
• Manage CRM contacts, follow up with clients and prepare monthly timesheets and expense reports
• Arrange visas and work permits, manage documents and project deliverables, and liaise with the iProcurement team for purchase orders and vendor payments
• Cover EAs who are out of the office and contribute to process improvements

Required profile

• Previous experience as an Executive Assistant in a fast-paced environment
• Fluency in English and Malay; other languages are beneficial
• Strong written and verbal communication, good judgement and an empathetic, courteous attitude

Required skills

• Proficiency with Microsoft Office Suite
• Experience of RFP support is a benefit
• Excellent CRM knowledge is an advantage