Executive Assistant

About the role

Oliver Wyman, a business of Marsh, is hiring an Executive Assistant based in its Kuala Lumpur office. The role provides comprehensive support to three Partners, covering calendar management, travel coordination and a range of administrative tasks, including assistance with RFP-related administration.

Key responsibilities

• Maintain Partners' diaries, schedule internal and external meetings and interviews, and coordinate complex travel and accommodation
• Support business development: review portals for opportunities, liaise with procurement teams, support the MOF certification process and attend tender briefings
• Manage client contacts, prepare letters and proposals, and collaborate with Marketing on targeted campaigns
• Arrange visas, work permits and interviews with the Human Capital team, and manage documents and project deliverables
• Act as central point of contact for administrative needs, liaise with other support departments, and prepare monthly timesheets and expense reports
• Work with the iProcurement team on purchase orders and vendor payments, and cover EAs who are out of the office

Required profile

• Previous experience as an Executive Assistant in a fast-paced environment, with an ownership mentality and strong problem-solving ability
• Fluency in English and Malay; other languages are beneficial
• Excellent written and verbal communication, good judgement and an empathetic, courteous attitude
• Willingness to share ideas, drive process improvements and support professional development

Required skills

• Proficiency with Microsoft Office Suite
• Excellent CRM knowledge is an advantage
• Previous RFP support experience is a benefit