Personal Assistant - Assurance Line of Service

About the role

A Personal Assistant is needed to maintain smooth operations and effective communication within the Assurance line of service. The role provides administrative support to the management team and employees, covering calendar management, debtor monitoring, events, training and travel arrangements.

Key responsibilities

• Provide administrative and secretarial support to higher-level employees, including Partners and Associate Directors
• Manage calendars and diaries, and minute meetings
• Support the billing and invoicing process for client work
• Arrange travel for staff, including flights and accommodation
• Assist with external training requirements, including MQA and HRDC registrations and approvals, and prepare documents such as G3 returns
• Coordinate event logistics (client workshops or trainings) and internal group social activities
• Handle ad-hoc document printing and formatting, and perform other duties as assigned

Required profile

• Minimum 'A' level qualification with at least 3 years of experience
• Candidates who have completed a secretarial course are preferred
• Available for work visa sponsorship

Required skills

• Good working knowledge of Microsoft Office
• Strong organisational, prioritisation and communication skills
• Ability to support multiple stakeholders with conflicting priorities and to make decisions proactively
• Curious about emerging technologies and able to adapt quickly