Payroll Services Administrator

About the role

GEA is hiring a Payroll Services Administrator in Kuala Lumpur. The role covers payroll administration, mobility and expatriate payroll, and leave and attendance administration, working with HR business partners, vendors and stakeholders to deliver accurate payroll and time-off services.

Key responsibilities

• Implement, maintain and review payroll processing so that salaries, benefits, garnishments, taxes and other deductions are processed accurately and on time, including updates for new hires, terminations, transfers and pay rate changes.
• Prepare and maintain accurate payroll records and reports, and ensure compliance with federal, state and local payroll, wage and hour laws.
• Manage mobility and expatriate employee payroll and statutory benefits, monitor outsourcing vendor service levels and support the HR operation team on payroll-related DTP renewals and updates.
• Act as a consultant to HRBPs and other stakeholders on payroll and mandatory benefits, and facilitate audits by providing records and documentation.
• Recommend updates to payroll software, systems and procedures, and perform other duties or projects as assigned.
• Monitor and update leave applications in the local leave system, prepare regular and ad-hoc reports, and support employees and business units on time and attendance queries.
• Validate and clean abnormal attendance data, set up and implement rules such as overtime, schedules and time off, and review vendor SLAs.
• Contribute to process improvements aligned with global strategy, take part in regional well-being activities, and build a knowledge pool on country policies and practices.

Required profile

• Experience processing payroll in Southeast Asia is a must, with a minimum of 2 years.
• Administrative writing and proficiency in Microsoft Office are required.
• Good reporting and organisational skills, time management, verbal communication and problem-solving skills, and good work ethics.
• Ability to work in a fast-paced environment, manage multiple stakeholders and priorities, and project management skills.