Office Manager

About the role

Rimini Street, a global provider of enterprise software support, managed services and Agentic AI ERP solutions, is seeking an Office Manager for its Selangor corporate office in Malaysia. The role reports directly to the VP, Rimini Street Malaysia GCC, and ensures the smooth and efficient operation of the office through administrative management, coordination of office procedures and support to staff.

Key responsibilities

• Oversee daily office operations, maintain office systems (filing, supply inventory, equipment maintenance) and organize the office layout
• Maintain and update employee records and office policies, and handle employee inquiries about them
• Manage schedules, meetings and appointments for executives or teams, and handle correspondence, calls and emails
• Prepare reports, presentations and other documentation
• Assist in onboarding new employees, including orientation and training sessions for large groups, and distribute meal vouchers to employees
• Monitor office budgets, expenses and accounts payable/receivable, and manage vendor relationships and negotiate contracts for office supplies and services
• Plan and coordinate internal events, meetings and team-building activities, and oversee travel arrangements for staff and visiting clients
• Ensure compliance with company policies and legal regulations, and oversee health and safety procedures with regular checks

Required profile

• Bachelor's degree in business administration, management or a related field (preferred)
• At least 2 years of experience as an Office Manager, Administrative Manager or similar role
• Excellent organizational and multitasking skills, strong written and verbal communication, problem-solving and decision-making ability
• Ability to maintain confidentiality and professionalism

Required skills

• Proficiency in Microsoft Office Suite and office management software

The position is primarily office-based, with occasional remote work flexibility as required. Rimini Street states it does not accept unsolicited resumes from recruiting or staffing firms.