Senior Executive, Company Secretary

About the role

AirAsia Aviation Management Services Sdn. Bhd. is hiring a Senior Executive, Company Secretarial in Sepang, Selangor, Malaysia. The role supports corporate governance, regulatory compliance and administrative functions, assisting senior team members with board meetings, regulatory filings, shareholder communication and legal documentation.

Key responsibilities

• Keep up to date with legal and regulatory requirements and assist in preparing and submitting statutory filings, disclosures and reports to regulators.
• Maintain corporate records such as registers of directors, officers and shareholders, and organise corporate documents, contracts and agreements.
• Support corporate governance policies and help prepare board materials, presentations and orientation materials for new directors.
• Assist in onboarding new directors and prepare and distribute board packs before board meetings.
• Help plan and run board, committee and general meetings, record minutes and follow up on board decisions.
• Work with internal departments and external counsel to meet legal requirements, and liaise with regulators, government agencies and external advisors.
• Handle shareholder communications, coordinate notices and proxies, and maintain the shareholder register.

Required profile

• Bachelor's degree in Business Administration, Law or a related field; legal qualifications are a plus.
• 3 years of experience in a company secretarial role, including handling secretarial matters for public listed companies in Malaysia.
• Familiarity with corporate governance principles and regulatory compliance.
• Attention to detail, strong organisational and communication skills, and discretion with confidential information.

Required skills

• Proficiency in Microsoft Office and document management systems.
• Strong multitasking and deadline management.