Manager, Company Secretarial

About the role

AirAsia Aviation Management Services Sdn. Bhd. is hiring a Manager, Company Secretarial in Sepang, Selangor. The role oversees corporate governance, legal compliance and administrative functions related to the board of directors, shareholders and regulatory requirements, with a high level of responsibility, decision-making and leadership within the secretarial department.

Key responsibilities

• Plan, coordinate and run board, committee and annual general meetings; prepare agendas, minutes and resolutions
• Keep statutory records, registers and documentation complete, accurate and securely stored
• Advise directors on governance and compliance, and develop board packs and orientation materials
• Guide internal teams on legal matters, contracts and regulatory changes, and draft and review complex legal documents
• Liaise with regulators and government agencies and submit filings, disclosures and reports
• Handle shareholder communications, notices, proxies and the shareholder register with the share registrar
• Help shape corporate governance policies and build an annual secretarial compliance calendar
• Mentor junior team members and act as department head's deputy in his absence

Required profile

• Bachelor's degree in Business Administration, Law or a related field; legal qualifications are a plus
• 5 years' experience in a company secretarial role, including handling matters for public listed companies in Malaysia
• Substantial experience in company secretarial, legal or corporate governance roles
• Knowledge of corporate governance, company law and regulatory frameworks
• Leadership, communication and confidentiality skills

Required skills

• Proficiency in office software and document management systems
• Attention to detail and strong organisational ability

What we offer

• Medical and insurance benefits, maternity expenses and flexible work arrangements
• Paid time off, wellness programmes and childcare amenities
• Career growth resources
• Free flights, unlimited discounted flights and partner discounts