Administrative Officer

About the role

The Administration Officer at Asia Centre Media Hub Malaysia keeps the centre's day-to-day operations, financial workflows and project activities running smoothly. The employer is looking for an organised, proactive and dependable professional with at least 2 years of administrative experience, who maintains an efficient work environment and approaches challenges with a positive, problem-solving attitude.

Key responsibilities

• Admin operations: schedule appointments, keep digital and physical files organised, ensure data backups, and coordinate mail and courier services.
• Procurement: track and replenish office supplies, obtain vendor quotes and liaise with suppliers of stationery, office equipment, caterers and cleaners.
• Premises liaison: act as the main contact for the workspace and its surroundings, and keep building management informed about cleanliness, maintenance and facility issues.
• Events and communication: coordinate venue setups, manage participant invites, run pre-event inspections, and handle calls, emails, social media and messaging with partners, participants and media.
• Travel support: help arrange flights, hotels, visas and work permits for staff, participants and partners.
• HR support: support recruitment (drafting job descriptions, screening candidates, scheduling interviews, drafting contracts, onboarding) and maintain employee and intern records.
• Finance: prepare quotations, invoices, receipts and payment vouchers, process payments and account reconciliations, run monthly payroll including EPF, SOCSO and EIS submissions, compile grant applications, monitor project budgets and coordinate with the accountant on financial statements.

Required profile

• Malaysian national based in Johor Bahru or Nusajaya, with reliable personal transport and accommodation (public transit does not serve the office).
• Bachelor's degree in Business Administration, Finance, Management or a related field.
• At least 2 years of relevant professional administrative experience.
• Excellent spoken, written and presentation skills in English and Bahasa Malaysia.
• Punctual, reliable and able to meet deadlines; strict requirement for consistent attendance.

Required skills

• Strong social media, Google Workspace and MS Office skills.
• Familiarity with Canva, WordPress and ethical use of AI tools is an advantage.

Working hours are Monday to Friday, 8:30 AM to 5:30 PM, and alternate Saturdays, 8:30 AM to 12:30 PM. Applications are made through a Google Form; only shortlisted candidates will be contacted.