Assistant/Executive – Administration & Personnel

About the role

Expeditors, a Fortune 500 logistics company with more than 18,000 employees across 340 locations, is hiring an Assistant/Executive for Administration & Personnel in Bayan Lepas. The role manages and executes office administration, facilities maintenance, procurement and personnel administration, and supports the district's training function, while providing cross-functional support for reception, travel administration and invoice processing.

Key responsibilities

• Manage day-to-day office administration and facilities operations, including maintenance, repairs, cleaning, pest control and equipment servicing
• Liaise with landlords, building management and service providers, and monitor office safety, housekeeping and workspace readiness
• Source, order and replenish office supplies and services, and coordinate procurement documentation, invoice follow-ups and expense administration
• Maintain vendor records, contracts and asset registers, and track renewals of licenses, permits and subscriptions
• Keep accurate administrative and compliance documentation, and provide backup support during absences or peak workloads
• Support reception duties, travel administration and invoice processing, and assist with interviews, onboarding and offboarding
• Support the district's training needs, including training needs analysis, delivery, implementation, evaluation and follow-up

Required profile

• Diploma or Bachelor's degree in Business Administration or a related field
• At least 2 years of experience in administration, facilities or procurement
• Good command of written and spoken English
• Organized, practical and solution-oriented, with strong communication, negotiation, vendor management and follow-up skills

Required skills

• Good knowledge of computers and MS Office applications
• Detail-oriented, proactive and able to take ownership of tasks

What we offer

• Group medical insurance
• Employee stock purchase plan
• Training and personnel development program