Executive Secretary – Support Vice President

About the role

The Executive Secretary provides high‑level administrative support to the Vice President of BASF's Digital Hub in Kuala Lumpur, ensuring smooth daily operations and effective information flow across the team.

Key responsibilities

• Manage the Vice President’s calendar, schedule meetings, and coordinate business travel.
• Act as the first point of contact for internal and external stakeholders, prioritising enquiries and proposing solutions.
• Prepare and draft correspondence, emails, memos, meeting minutes, reports and presentation materials.
• Organise workshops, conferences and other formal events, handling logistics and documentation.
• Maintain confidential records and ensure proper business communication at all organisational levels.

Required profile

• Demonstrated ability to handle confidential information with discretion.
• Professional communication skills in English, both written and verbal.
• Strong organisational judgement and the capacity to work with limited supervision.
• Experience supporting senior executives in a fast‑paced, multicultural environment.

Required skills

• Proficiency with digital office tools for document creation, scheduling and communication.