Executive Secretary

About the role

The Executive Secretary provides high‑level administrative and secretarial support to the Vice President, ensuring smooth daily operations and effective communication across internal and external stakeholders. Working in a fast‑paced, global environment, the role combines confidential document handling, meeting coordination, and travel logistics.

Key responsibilities

• Manage the Vice President’s calendar, schedule meetings, workshops, and conferences, and coordinate related logistics.
• Prepare and draft correspondence, emails, memos, meeting minutes, reports, and presentation materials.
• Act as the first point of contact for internal and external stakeholders, prioritising enquiries and offering alignment options.
• Handle confidential information with discretion, maintaining secure filing and archiving systems.
• Arrange business travel, including hotel reservations, ticketing, and travel documentation, and process expense statements.
• Support regional and global stakeholder visits, including invitation letters and on‑site logistics.

Required profile

• Proven experience providing administrative support to senior executives.
• Strong judgment in handling confidential matters and stakeholder interactions.
• Excellent written and verbal communication skills.
• Ability to work independently with limited supervision.

Required skills