Procure-to-Pay Associate (AP)

About the role

As a member of Shared Services, you will be part of a team responsible for day‑to‑day tasks within the Procure‑to‑Pay function, covering Accounts Payable, expenses and month‑end closing activities. You will process invoices, manage AP queries, and support month‑end activities while collaborating with regional finance teams and vendors.

Key responsibilities

• Process PO‑related invoices and credit notes, ensuring accurate coding and approval for payment.
• Process non‑PO invoices with correct coding and obtain necessary approvals.
• Analyse financial data for Accounts Payable, performing AP and VAT controls.
• Review and validate manual payment requests and perform creditor reconciliations.
• Handle travel and expense claims, including compliance and audit reporting.
• Investigate and resolve AP and travel‑and‑expense queries.
• Contribute to achieving or exceeding AP performance targets.
• Execute month‑end activities such as preparing accruals and reports.
• Support the management of AP relationships with key stakeholders.
• Assist in training and development of other staff and adhere to SOPs.

Required profile

• Experience within an accounts payable environment.
• Good understanding of finance systems and computer literacy.
• Proficiency with Microsoft Office tools, especially Excel, Word and PowerPoint.
• Fluent in English and Japanese, both written and verbal.
• Strong sense of integrity and ability to work under time pressure.

Required skills

• Accounting or Business Administration qualification.
• Advanced Microsoft Excel skills.
• Knowledge of Oracle financial systems.
• Experience with business and accounting software used in AP functions.