Facilities & Service Procurement Administrator

About the role

As a Facilities & Service Procurement Administrator at PwC Malaysia, you will support the procurement of office facilities and services, ensuring timely and cost-effective sourcing, contract management and supplier coordination. You will work closely with the Facilities & Service Procurement Manager and internal stakeholders to maintain optimal workplace environments.

Key responsibilities

• Assist in sourcing, evaluating and selecting vendors for office maintenance, cleaning, security, catering and supplies.
• Process procurement requests, create purchase orders and maintain accurate procurement records in line with PwC policies.
• Coordinate with internal teams and suppliers to ensure smooth delivery of facilities services.
• Monitor supplier performance, update vendor databases and support contract renewals and compliance tracking.
• Help prepare procurement documentation, invoices, contracts and related reports.
• Follow up with Finance & Accounts to ensure timely payment of supplier invoices.
• Organise procurement‑related meetings, vendor visits and audits as required.
• Contribute to continuous improvement initiatives and uphold corporate governance standards.

Required profile

• 1‑2 years of experience in procurement administration, preferably in facilities management.
• Familiarity with procurement software, specifically Oracle.
• Strong organisational skills with attention to detail and ability to handle multiple tasks.
• Effective communication and interpersonal abilities for liaising with vendors and internal teams.
• Basic understanding of contract management and procurement best practices.
• Professionalism, integrity and discretion when handling confidential information.

Required skills

• Oracle procurement system