Administrative Assistant (Johor Bahru-Based)

About the role

The Administrative Assistant at Asia Centre Media Hub Malaysia supports the Centre's daily operations, financial administration and project-based activities. The role suits an experienced professional or a standout fresh graduate who is highly organised, meticulous and dedicated to maintaining the Centre's high standards. It is based in Johor Bahru or Nusajaya.

Key responsibilities

• Grant and financial support: compile and submit grant applications, track project budgets, prepare quotations, invoices, receipts and vouchers, and consolidate data for activity reports and financial updates.
• Office management: maintain digital and physical filing systems and databases, coordinate mail and courier services, track office supplies and liaise with suppliers, and arrange staff travel including flights, hotels, visas and permits.
• Premises liaison: follow up with the building management on cleanliness, maintenance and regulatory compliance.
• Events and communication: support event logistics, manage participant invites, inspect venues, and handle correspondence by email, social media and messaging apps, including during weekends or emergencies.
• Recruitment support: help advertise job openings, track candidates and set up interviews.

Required profile

• Malaysian national.
• Based in Johor Bahru or Nusajaya, with reliable personal transport and accommodation, as public transit does not serve the office areas.
• Bachelor's degree in Business Administration, Finance, Management or a related field.
• 1-2 years of relevant experience; outstanding fresh graduates may be considered if they complete a 6-month internship at Asia Centre first.
• Punctual, reliable and able to work under pressure with good teamwork and spoken and written English.

Required skills

• Confident use of Google Workspace and MS Office.
• Use of social media platforms.
• Exposure to AI tools, Canva or WordPress is an advantage.

Working hours are Monday to Friday, 8:30 AM - 5:30 PM, and alternate Saturdays, 8:30 AM - 12:30 PM. Applications are made through a Google Form; only shortlisted candidates will be contacted.