Associate Specialist – Meeting Services Support (Vietnamese Speaker)

About the role

The Associate Specialist in Meeting Services Support ensures accurate and timely administration of meetings and events for assigned markets. Working within the Travel, Meetings, Events & Fleet organization, the role follows standardized procedures to deliver high‑quality stakeholder experiences.

Key responsibilities

• Review meeting requests for completeness, create or update event details in approved systems, and maintain accurate attendee, speaker and expense records.
• Support vendor creation, contract preparation, and purchase order processing using approved templates and forms.
• Perform reconciliation of meeting expenses, prepare payment requests, and follow up on missing documentation.
• Escalate policy questions, control issues or unusual transactions to senior specialists.
• Collaborate with meeting owners, product managers, finance, procurement and regional operations teams.

Required profile

• Bachelor’s degree in Business Administration, Finance, Economics, Science or related field.
• Up to 1 year of experience in finance operations, meeting administration, accounts payable or shared services (fresh graduates are welcome).
• Fluency in English and Vietnamese; additional languages such as Japanese or Korean are a plus.

Required skills

• Proficiency with Microsoft 365 applications – Excel, Outlook, PowerPoint, Teams, SharePoint.
• Experience or willingness to learn meeting‑related systems such as Veeva, SAP, Ariba, Concur, ServiceNow, Cvent.
• Basic knowledge of data‑reporting tools like Power BI, Power Apps, macros or automation utilities.