Associate Specialist – Meeting Services Support (Indonesian Speaker)

About the role

The Associate Specialist in Meeting Services Support ensures accurate and timely administration of meetings and events for assigned markets, following standardized global processes. The role supports the full meeting lifecycle, from request intake to event closure, while maintaining high quality and compliance.

Key responsibilities

• Review meeting requests against checklists, create or update event details in approved systems, and maintain accurate attendee, speaker, and expense records.
• Support vendor creation, contract preparation, and purchase order administration using approved templates and repositories.
• Perform reconciliation and payment support by verifying invoices, receipts, and expense details, preparing payment requests, and escalating issues as needed.
• Collaborate with meeting owners, product managers, finance, procurement, and external service providers to ensure smooth execution.

Required profile

• Bachelor’s degree in Business Administration, Finance, Economics, Science or related field.
• Up to 1 year experience in finance operations, meeting administration, accounts payable or shared services; fresh graduates are welcome.
• Fluency in English and Bahasa; additional languages such as Japanese or Korean are a plus.

Required skills

• Proficiency with Microsoft 365 applications: Excel, Outlook, PowerPoint, Teams, SharePoint.
• Familiarity with meeting‑related systems such as Veeva, SAP, Ariba, Concur, ServiceNow, Cvent.
• Basic knowledge of data reporting tools like Power BI, Power Apps, macros or automation utilities.